PMO Analyst / Project Coordinator

Location: Remote, United States
Job Type: Full-Time
Work Arrangement: Remote
Department: PMO / Project Management / Business Operations / Transformation Office
Reports To: PMO Manager / Program Manager / Project Manager / Head of Delivery

Role Overview

We are seeking a highly organized and detail-oriented PMO Analyst / Project Coordinator to support project reporting, scheduling, documentation, governance packs, and day-to-day project administration across multiple initiatives. This role plays a key part in maintaining structure, visibility, and coordination across project workstreams by ensuring timelines, updates, action logs, reports, and governance materials are accurate, current, and well-managed.

The ideal candidate has experience in project support or PMO functions and is comfortable handling reporting routines, meeting coordination, documentation control, status tracking, and follow-up activities. This person should be able to work across teams, keep stakeholders informed, and help ensure project governance processes are followed consistently.

This is a remote USA-based role, suited for someone with strong Excel, reporting, documentation, and coordination skills who can bring discipline and clarity to fast-moving project environments.

Key Responsibilities

Project Reporting & Status Tracking

• Maintain project reports, dashboards, trackers, and status updates across active initiatives
• Collect and consolidate updates from project managers, workstream leads, and stakeholders
• Monitor project status data including milestones, risks, issues, dependencies, actions, and delivery progress
• Prepare regular reporting packs for leadership, governance forums, and project review meetings
• Ensure reporting is accurate, timely, and aligned with project governance standards

Milestone, Action Log & Schedule Support

• Track project milestones, deadlines, deliverables, and action items across workstreams
• Maintain RAID logs, action logs, decision logs, and project schedule trackers
• Follow up with owners to ensure updates, actions, and deliverables are captured and progressed
• Support schedule coordination by helping maintain timelines, calendars, and key reporting dates
• Identify slippage, missing updates, or coordination gaps and escalate where needed

Documentation & Governance Support

• Maintain project documentation including plans, meeting notes, governance packs, status reports, trackers, and supporting materials
• Organize and control documentation to ensure version accuracy, accessibility, and consistency
• Prepare materials for steering committees, governance meetings, project reviews, and internal check-ins
• Support governance routines by ensuring reporting templates, review documents, and approval materials are ready on time
• Help maintain standards for project record-keeping, documentation quality, and administrative accuracy

Meeting Cadence & Coordination

• Support recurring project meetings, governance forums, and workstream check-ins by preparing agendas, materials, and follow-up notes
• Capture meeting actions, decisions, and outstanding items, then track them through to closure
• Coordinate meeting schedules, attendees, and documentation across cross-functional teams
• Help maintain meeting cadence and ensure governance routines are followed consistently
• Assist project managers and PMO leads with communication and coordination across stakeholders

Cross-Workstream Coordination

• Help maintain coordination across workstreams by keeping trackers updated and ensuring shared visibility of progress and blockers
• Support collaboration between teams by organizing updates, following up on dependencies, and highlighting risks to timelines
• Assist in ensuring information flows clearly between business, technical, operational, and project stakeholders
• Provide administrative and reporting support to help project teams stay aligned and organized
• Contribute to smooth day-to-day project operations through reliable follow-up and structured coordination

Administrative & PMO Support

• Support general PMO and project administration activities as required across programs and initiatives
• Maintain templates, reporting structures, governance formats, and standard project documents
• Assist with onboarding project team members into reporting routines, document repositories, and meeting structures
• Support audit readiness and project traceability through strong documentation and record maintenance
• Contribute to continuous improvement of project support processes, reporting methods, and PMO standards

Requirements

• Bachelor’s degree in Business Administration, Project Management, Operations, Information Systems, or a related field preferred
• Proven experience in project support, project coordination, PMO administration, project reporting, or delivery support
• Strong organizational and reporting skills
• Experience supporting project governance, schedules, status reporting, and documentation management
• Strong Excel skills and confidence working with trackers, logs, reporting sheets, and structured project data
• Strong documentation, note-taking, and follow-up discipline
• Ability to manage multiple priorities, deadlines, and stakeholder inputs in a remote environment
• Strong written and verbal communication skills
• High attention to detail and ability to maintain accuracy across project records
• Ability to work collaboratively with project managers, workstream leads, and stakeholders

Preferred Qualifications

• Experience working in PMO, transformation, delivery, technology, operations, or consulting environments
• Familiarity with project management tools such as Microsoft Excel, Microsoft Project, Smartsheet, Jira, Asana, Trello, Monday.com, ClickUp, Confluence, SharePoint, or similar
• Experience maintaining RAID logs, governance packs, status reports, project plans, and meeting trackers
• Understanding of project lifecycle stages, governance forums, reporting cycles, and delivery support processes
• Exposure to Agile, Waterfall, or hybrid project environments
• Ability to prepare structured summaries and executive-ready reporting materials
• Experience supporting multiple parallel projects, programs, or workstreams
• PMO, project coordination, or project management certification is a plus

Core Skills

• Project coordination
• PMO support
• Status reporting
• Milestone tracking
• Action log management
• Documentation control
• Governance pack preparation
• Meeting coordination
• Schedule support
• RAID log maintenance
• Excel reporting
• Stakeholder follow-up
• Cross-workstream coordination
• Administrative support
• Delivery tracking

Key Competencies

• Strong organization and time management
• High attention to detail
• Consistent follow-up and accountability
• Clear written and verbal communication
• Structured and methodical working style
• Reliability and discipline
• Ability to manage moving parts effectively
• Professional stakeholder coordination
• Problem awareness and escalation judgment
• Adaptability in fast-paced project environments

Success Metrics

• Accuracy and timeliness of project reports and governance materials
• Effective tracking of milestones, actions, risks, and dependencies
• Strong documentation quality and version control
• Reliable support of meeting cadence and governance routines
• Improved visibility across workstreams and project status
• Timely follow-up on actions and stakeholder updates
• Positive feedback from project managers and PMO leadership on coordination support

Working Conditions

• Fully remote role based in the United States
• Standard business hours aligned with U.S. time zones
• Frequent collaboration with project managers, PMO teams, business stakeholders, and delivery workstreams through virtual meetings and project tool